Dunkeswell Mission Community Data Privacy Notice

About our Data Privacy Notice

This Data Privacy Notice explains how we (Dunkeswell Mission Community) collect, use, share and transfer your personal data. We will ask you to agree to the terms of this Data Privacy Notice when you provide your consent for us to process your personal data.

1. Your personal data – what is it?

Personal data relates to a living individual who can be identified from that data. Identification can be by the information alone or in conjunction with any other information in the data controller’s possession or likely to come into such possession. The processing of personal data is governed by the General Data Protection Regulation (the “GDPR”).

2. Who are we?

The Dunkeswell Mission Community comprises seven legal entities namely:

  • The Rector and Administrator
  • PCC of St Andrew’s, Broadhembury
  • PCC of St Nicholas’s, Dunkeswell
  • PCC of St Mary’s, Luppitt
  • PCC of St John the Baptist, Plymtree
  • PCC of St James the Greater, Sheldon
  • PCC of St Mary the Virgin, Upottery

Personal data is shared between the legal entities with each PCC being the data controller for personal data that they hold. Data from each PCC will be shared with the Rector and Administrator who may share it with other PCCs where necessary. The Rector is the data controller for all centrally shared personal data.

3. How do we process your personal data?

The Dunkeswell Mission Community complies with its obligations under the “GDPR” by keeping personal data up to date; by storing and destroying it securely; by not collecting or retaining excessive amounts of data; by protecting personal data from loss, misuse, unauthorised access and disclosure and by ensuring that appropriate technical measures are in place to protect personal data.

We use your personal data for the following purposes and for which we have had your specific consent:

  • To enable us to provide a voluntary service for the benefit of the public in a particular geographical area as specified in our constitution;
  • To administer membership records;
  • To fundraise and promote the interests of the 6 Churches;
  • To manage volunteers;
  • To maintain our own accounts and records (including the processing of gift aid applications);
  • To minister to you and provide you with pastoral and spiritual care (such as visiting you when you are gravely ill or bereaved) and to organise and perform ecclesiastical services for you, such as baptisms, confirmations, weddings, blessings and funerals;
  • To enable Priests and Readers, other than our team clergy, to conduct services for you, such as baptisms, confirmations, weddings, blessings and funerals;
  • To inform you of news, events, activities and services running at the Churches of the Dunkeswell Mission Community;
  • To share your contact details with the Diocesan office so they can keep you informed about news in the diocese and events, activities and services that will be occurring in the diocese and in which you may be interested.

4. What is the legal basis for processing your personal data?

  • Explicit consent of the data subject so that we can keep you informed about news, events, activities and services and keep you informed about diocesan events.
  • Processing is necessary for carrying out legal obligations in relation to Gift Aid or under employment, social security or social protection law, or a collective agreement;
  • Processing is carried out by a not-for-profit body with a political, philosophical, religious or trade union aim provided:
    • the processing relates only to members or former members (or those who have regular contact with it in connection with those purposes); and
    • there is no disclosure to a third party without consent.

5. Sharing your personal data
Your personal data will be treated as strictly confidential and will only be shared with the legal entities of the Dunkeswell Mission Community in order to carry out a service to other church members or for purposes connected with the church. We will only share your data with third parties outside of the parish with your consent.

6. How long do we keep your personal data?
We keep data in accordance with the guidance set out in the guide “Keep or Bin: Care of Your Parish Records” which is available from the Church of England website [see footnote for link].

Specifically, we retain electoral roll data while it is still current; gift aid declarations and associated paperwork for up to 6 years after the calendar year to which they relate; and parish registers (baptisms, marriages, funerals) permanently.

7. Your rights and your personal data

Unless subject to an exemption under the GDPR, you have the following rights with respect to your personal data:

  • The right to request a copy of your personal data which the Dunkeswell Mission Community hold about you;
  • The right to request that the Dunkeswell Mission Community corrects any personal data if it is found to be inaccurate or out of date;
  • The right to request your personal data is erased where it is no longer necessary for the Dunkeswell Mission Community to retain such data;
  • The right to withdraw your consent to the processing at any time
  • The right to request that the data controller provide the data subject with his/her personal data and where possible, to transmit that data directly to another data controller, (known as the right to data portability), (where applicable) [Only applies where the processing is based on consent or is necessary for the performance of a contract with the data subject and in either case the data controller processes the data by automated means].
  • The right, where there is a dispute in relation to the accuracy or processing of your personal data, to request a restriction is placed on further processing;
  • The right to object to the processing of personal data, (where applicable) [Only applies where processing is based on legitimate interests (or the performance of a task in the public interest/exercise of official authority); direct marketing and processing for the purposes of scientific/historical research and statistics]
  • The right to lodge a complaint with the Information Commissioners Office.

8. Further processing

If we wish to use your personal data for a new purpose, not covered by this Data Protection Notice, then we will provide you with a new notice explaining this new use prior to commencing the processing and setting out the relevant purposes and processing conditions. Where and whenever necessary, we will seek your prior consent to the new processing.

9. Contact Details

To exercise all relevant rights, queries or complaints please in the first instance contact the Dunkeswell Mission Community Administrator at admin@dunkeswell.org.uk

You can contact the Information Commissioners Office on 0303 123 1113 or via email https://ico.org.uk/global/contact-us/email/ or at the Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire. SK9 5AF.

Date of publication: 07 August 2018

Date of next scheduled review: 01 August 2019